Introduction
This case study outlines the necessity and implementation of a digital boardroom for board meetings and highly sensitive decision-making processes. The focus is on secure communication and protected data exchange, especially for listed companies and other organizations that must maintain strict confidentiality.
Background information
Every company, regardless of its size, must ensure that confidential information is not leaked to the public in an uncontrolled manner. This can be something as supposedly simple as personal data of employees or - in the case of a listed company - secret information that could influence the share price.
In addition, there are internal communication needs at C-level that require absolute confidentiality. A digital system that guarantees both data security and access control is therefore essential.
Task
- Separate and secure systems: For highly sensitive information, companies need an isolated system that is strictly separated from the rest of the company network. This prevents confidential information from being accidentally leaked to unauthorized persons through incorrect approvals or emails.
- Management of document versions: In board and management meetings, documents are often edited in several iterations. It is important to have a clear overview of who made which changes and when. Old versions must be saved unalterably to ensure seamless tracking.
- Control over access to information: Due to the sensitivity of the topics discussed, it is necessary to control exactly who has access to certain information. In traditional data rooms, it is often difficult to keep track of which people can see which documents. It should also be borne in mind that IT administrators have extensive rights in the standard systems and could also access emails and management-level data.
Solution
IURIO offers a comprehensive platform that addresses these challenges:
- Most secure document management: IURIO enables extremely secure and clear handling of information thanks to client-side encryption and strict rights management. Only authorized persons are granted access to sensitive data, which prevents accidental information leaks.
- Preparation and overview for meetings: With the combination of versioning system and task board, board members can always view the latest version of the documents. This makes it easier to prepare for meetings and ensures that all participants have the same level of information. It is therefore always possible to track which changes have been made by whom and old versions are protected by a blockchain and cannot be changed by anyone.
- Digital voting: IURIO offers the option of conducting votes directly in the system. The results are documented digitally and are tamper-proof. This is particularly useful for live voting or during online meetings, as the results can be recorded immediately.
Conclusion
IURIO gives you maximum control over the distribution of documents. As boardroom software, IURIO offers you a secure and efficient solution for managing sensitive information and decision-making processes. Comprehensive security architecture, client-side encryption and strict rights management ensure the confidentiality and integrity of your internal decision-making processes.
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