Case study: Efficient and secure processing of real estate transactions

Introduction

In real estate transactions, such as the acquisition of commercial real estate, the financing of project developments or the leasing of commercial space, the secure exchange of sensitive documents is crucial. The process can be complex and error-prone due to the large number of stakeholders - sellers, buyers, notaries, lawyers, tax advisors, banks and investors - as well as the high data protection requirements. A digital communication solution that ensures security, efficiency and transparency is essential.

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Task

1. Protection of sensitive information: During real estate transactions, especially in property development projects and apartment building purchases, numerous sensitive documents, such as tenant lists and rental agreements, must be exchanged. Compliance with the GDPR and the protection of personal data are crucial in order to avoid legal risks.
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2. Unmanageable correspondence: Exchanging information by email harbors risks such as loss of information, misplacement and interception of emails. These risks can lead to delays or even the failure of a deal.
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3. Transferring large files: Plans, renderings and rental contracts often result in large files that are difficult or insecure to transfer via conventional systems. Delays and data loss can slow down the purchasing process.
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Solution

IURIO offers a comprehensive solution for all phases of a real estate transaction - from the start of negotiations to the final conclusion of the contract:

Secure data room:
IURIO uses client-side encryption to ensure that sensitive data is not only protected during transmission, but also on the server. No unauthorized person, including IURIO employees, can access the information. In addition, large volumes of data can be exchanged securely and in compliance with GDPR. An audit trail records all activities and document changes, which are protected against manipulation by the blockchain technology.‍

Qualified electronic signature:
Purchase offers and contracts can be signed more quickly and securely thanks to the integration of a qualified electronic signature. Notaries can be directly involved in the process via IURIO so that the entire notarial deed can be carried out digitally. This significantly speeds up the completion of the purchase process.

IURIO Taskboard:
The IURIO Taskboard enables a clear distribution of tasks and information, especially for complex property development projects in accordance with the BVTG. It minimizes errors in planning and approval, saves time and supports faster decision-making. Thanks to the status display, projects and open tasks can be monitored at any time, enabling better coordination between stakeholders.

Conclusion

IURIO optimizes the entire process of real estate transactions. Companies benefit from a more secure, efficient and transparent process that minimizes risks and facilitates cooperation between all parties involved. 

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